Overview Follow
You will need your Client site name, username, and password to successfully log in. Reach out to the primary Master Console Administrator for your account regarding this information. You will also need permission to complete these steps.
IMPORTANT NOTE: The punch rounding rules will apply to all punches, including breaks and lunches. If this is not appropriate for your organization, you may wish to disable this feature. It is your responsibility to comply with all applicable local, state, and federal regulations.
Edit general settings for a department
- Log in to the intended Client Account.
- Click the Departments option from the navigation bar on the left side of the window.
- Click the EDIT button for the intended department.
- Enter/Select the intended details on the Overview page.
- Department name - Used to identify the department in the portal and on reports
- Department code - Used to identify the department in the portal and on reports
- Status - Reflects the active status of the department
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Punch rounding - Rounds the in and out punch times when calculating total hours worked
- 5-minute rounding with a 3-minute breakpoint: This setting means that the punches will be rounded to the nearest 5-minute segment with a cutoff of 3 minutes. For example, if an employee punches in at 8:02 am and punches out at 10 am, the total for time worked displays 2 hours, rather than 1 hour 58 minutes. If the employee punched in at 8:03 am and punched out at 10 am, the employee’s time worked would display 1 hour 55 minutes, as 8:03 am crossed the 3-minute breakpoint and was rounded to 5 minutes.
- 6-minute rounding with a 3-minute breakpoint: This setting means that punches will be rounded to the nearest 6-minute segment with a cutoff of 3 minutes. For example, if an employee punches in at 7:57 am and punches out at 10:00 am, the time worked will display 2 hours, rather than 2 hours 3 minutes. If the employee worked from 8:03 to 10 am, the employee’s time worked would display 1 hour 54 minutes, as 8:03 am crossed the 3-minute breakpoint and was rounded to 6 minutes.
- 10-minute rounding with a 5-minute breakpoint: This setting means that punches will be rounded to the nearest 10-minute segment with a cutoff of 5 minutes. For example, if an employee punches in at 8:04 am and punched out at 10 am, the employee’s time worked would display 2 hours, rather than 1 hour 56 minutes. If the employee punched in at 8:05 am and punched out at 10 am, the employee’s time worked would be 1 hour 50 minutes, as 8:05 am crossed the 5-minute breakpoint and was rounded to 10 minutes.
- 15-minute rounding with an 8-minute breakpoint: This setting means that punches will be rounded to the nearest 15-minute segment with a cutoff of 8 minutes. For example, if an employee punches in at 8:07 am and punched out at 10 am, the employee’s time worked would be 2 hours, rather than 1 hour 53 minutes. If the employee punched in at 8:08 am and punched out at 10 am, the employee’s time worked would be 1 hour 45 minutes, as 8:08 crossed the 8-minute breakpoint and was rounded to 15 minutes.
- 30-minute rounding with a 15-minute breakpoint: This setting means that punches will be rounded to the nearest 30-minute segment with a cutoff of 15 minutes. For example, if an employee punches in at 8:14 am and punched out at 10 am, the employee’s time worked would be 2 hours. If the employee punched in at 8:15 am and punched out at 10 am, the employee’s time worked would be 1 hour 30 minutes, as 8:15 am crossed the 15-minute breakpoint and was rounded to 30 minutes.
- 60-minute rounding with a 30-minute breakpoint: This setting means that punches will be rounded to the nearest 60-minute segment with a cutoff of 30 minutes. For example, if an employee punches in at 8:29 am and punched out at 10 am, the employee’s time worked would display 2 hours. If the employee punched in at 8:30 am and punched out at 10 am, the employee’s time worked would display 1 hour, as 8:30 am crossed the 30-minute breakpoint and was rounded to 60 minutes.
- Max Shift Length - The maximum hours should pass before a missed out punch is assumed
- Day change - The time at which a new workday begins
- Work through day change - Allows out punches after the day change time
- Timecard approvals - Determines which roles are required to approve the timecards and allows you to enter a custom message regarding approvals
- Click the Arrow button to proceed to the next settings or click the SAVE button when finished.